For the gas boiler of a Vienna rental apartment there is a paid service invoice. However, when asked for the statutory inspection there is no associated inspection report to be found. Before you forward the invoice as sufficient proof, it must be clarified which work was actually carried out and whether a separate inspection is still outstanding.
Two services can take place at the same appointment
The City of Vienna describes both the maintenance of heating systems and their initial and recurring inspections. [WIEN] This does not imply a rule that every service visit automatically includes all statutory inspections. Conversely, a specialist company may have carried out different services at a single appointment. The invoice subject alone does not decide this question.
Our editorial recommendation: Ask the performing company specifically whether, in addition to the maintenance, the relevant simple inspection was also carried out on this device. Request allocation by date, device and the result available. If only maintenance is confirmed, the inspection question remains open. A subsequently more detailed invoice description does not replace a service that is actually missing.
Have the missing report searched for first
Section 23 WHLKG 2015 regulates the simple inspection for the installations designated there, insofar as a comprehensive inspection is not required. Paragraph 5 requires an inspection report to be made on the inspection referred to, which is handed to the operator. This person must retain it at least until the next inspection. [PRUEFUNG]
Therefore have it clarified who fulfils the operator role for the specific installation and where any existing report was filed. The designation “landlord” or “tenant” is not, without further examination, taken here to infer an allocation that covers all duties and costs. A report may exist even though it is missing from your own rental file.
Determine the next inspection for the actual device
The statutory inspection groups distinguish, among other things, by type of installation, fuel and nominal heat output. [PRUEFUNG] Do not adopt an annual rhythm from a service contract or a multi-year interval from the neighbouring apartment as your own statutory date. Forward the actual device data and the last assigned inspection report to the authorised inspection company. Have them confirm which inspection route is applicable and which next step is required.
The City also names separate inspections of flue systems. [WIEN] A positive statement about one service will therefore not be expanded into a blanket release of all gas-, flue- and fire-protection-related requirements.
An unclear invoice leads to a concrete decision
In the hypothetical case the company confirms that at the last visit only cleaning and maintenance were carried out. The required inspection report does not stem from that appointment. The parties search for the earlier report, have the statutory inspection status professionally assigned and organise any missing service. They do not blindly order the same service a second time.
Finally record which service was actually made good or which already existing report was found. Schedule the next confirmed inspection date separately from the next maintenance date. The process ends with a clarified inspection status; an invoice with the word “Service” remains a statement about its actual scope of work. This article contains no measurement instructions and no technical operational release.